The full platform

Every feature. In one place.

A condensed look at everything Campus Pilot does — grouped by feature, or by the team that uses it every day.

Housekeeping & cleaning

  • Cleaning plans auto-generated by semester week, floor and cluster
  • Weekly, monthly or periodical frequencies per stay type and rate code
  • Daily cleaning planner with auto-assignment
  • Mandatory before/after checklists and inspector app
  • Forecasting of cleanings and cleaning hours
  • Workload auto-balancing across cleaners

Maintenance

  • Student-reported issues auto-routed to the right technician
  • Preventative & recurring maintenance (daily, weekly, monthly, custom)
  • Photos, video and voice notes on work orders
  • Priorities, deadlines and escalation when overdue
  • External vendor access
  • Materials and labor recorded per job

Front office & operations

  • Live room and reservation status across all buildings
  • Handover notes and team messaging
  • Complaints logged centrally and posted back to the PMS profile
  • Lost & found register
  • Escalations with SLA tracking

Student application

  • QR-code issue reporting from rooms and common areas
  • Digital check-in and check-out checklists with photos
  • Lease agreement signing (optional)
  • Housekeeping requests and time-slot choice
  • Building info, links and payments

Student AI chat

  • AI chat and WhatsApp integration for students
  • Report issues or ask questions in natural language
  • Tasks created and routed automatically
  • Every conversation logged and tracked

Automation & AI agents

  • Rules engine for cleaning and task automation (89 rule types at The Social Hub)
  • Auto task assignment by department, priority and workload
  • Auto reassignment if a deadline is missed
  • Auto-triggered operational reports
  • Smart suggestions from historical data

Build out your property

  • Model buildings, floors, sections, clusters, room types
  • Even dorms within rooms
  • Multi-property in one account
  • Room inventory and photos
  • Operations shaped to how your property actually looks

Asset management & cost tracking

  • Asset list per unit with prices
  • Damage and missing-item costs recorded at check-out
  • Optional mark-up and cost-approval workflow
  • Charge back to the PMS safety deposit
  • Useful-life and replacement planning
  • Cost trend detection

Checklists & audits

  • Digital checklists for staff and students
  • Audits with scoring of rooms, teams and individuals
  • AI summaries of audit findings

Reports & dashboards

  • Subscribe to scheduled reports (daily, weekly, monthly)
  • KPIs by team and person
  • Alerting metrics — "notify me if something is off"
  • Checkout-cost and asset-cost summaries

Management & direction

  • Every action tracked — who, when, how long
  • Visual reports and averages
  • Audit scores for rooms, teams and people
  • Automated report subscriptions
  • Real cost tracking of cleaning, labor and materials
  • Pilot the property with data

Housekeeping

  • Daily planner with auto-assignment
  • Checklists and inspector app
  • Forecasting of cleaning hours
  • ETA / ETD on the planning
  • Workload auto-balancing across cleaners

Maintenance

  • Punctual tasks from anywhere in the property
  • Preventative and recurring maintenance
  • Tasks coming straight from the student app
  • Room status overview
  • Detailed reporting
  • External vendors

Front office / operations

  • Multi-building setup
  • Live room status
  • Handover between shifts
  • Lost & found register
  • Complaints posted back to the PMS profile

Students

  • The Campus Pilot student app
  • QR reporting from every room and common area
  • Digital check-in and check-out checklists
  • Lease signing
  • AI chat and WhatsApp

See it fly.✈

A one-week trial with your own buildings, reservations and checklists. Your team simply uses it. Zero risk, no paperwork required.

Book a demo →