Digital leases, room audits with photo proof, QR-code issue reporting, automated work orders, cleaning schedules and cost tracking. Built for student residences, from one building to a global portfolio.
Most student residences still run on paper checklists, WhatsApp groups and email chains. Here is what one repair looks like:
Not a task tool. A full operating system for residences, connected to your PMS or your existing spreadsheets.
A QR code in every room and communal area. Broken microwave in the kitchen? Scan, report, done. No app to download, and the student sees live status.
Students sign at check-in on a tablet. The signed PDF goes automatically to the student and to admin. No paper to fetch, file or lose.
Custom checklists per room type at check-in, check-out and any time between. Failed items automatically create costed work orders.
Tasks auto-generate and auto-assign to the right team, in their language. Duplicates flagged, escalations if nothing happens, nothing forgotten.
Weekly, monthly, by building, floor or cluster. Schedules generate themselves and supervisors track progress live, across multiple sites.
Labour and materials tracked per task, asset and room. Recharge damages with photo evidence and spot the assets that keep failing.
The system already knows who is on shift, who has which skills and which building they cover. So it does the coordinating.
A student scans the QR code in their room or kitchen, or staff log an issue during an audit. Photos attached, asset selected from a fixed list.
Rules route the task to the right person on shift, with priority, deadline and escalation. Managers keep oversight without dispatching.
Photo proof on completion, cost logged against the room and asset, status visible to the student. Every issue becomes data you can act on.
"Student cleanings are auto-scheduled by building, floor and cluster across 600+ room properties. Maintenance routes itself to the right worker. Labour is planned from forecast demand, not guesswork."
A one-week trial with your own buildings, reservations and checklists. Your team simply uses it. Zero risk, no paperwork required. Obviously.
Book a demo