Set your beds, what you find at check-out and how much of it you currently charge back. The calculator shows what is being written off, and what recovering it would be worth.
Operators we work with find on average 500 per bed per year at check-out: furniture, mattresses, kitchen damage, missing items, extra cleaning.
Most operators recover under a quarter, because there is no dated check-in photo when the charge is disputed.
Additional recovery assumes 85% of what you find becomes chargeable once every room and asset has dated check-in photos, minus what you already recover today. 85% rather than 100% because fair wear and tear is not chargeable and some charges are still disputed successfully. Cost is the standard per bed per month rate for your currency, billed across twelve months.
The recovery rate moves because the evidence changes. Every room and asset has a dated photo from check-in, students report damage by QR code during the year, and the charge goes out with the photos attached. Deductions stop being an argument.
It is the average value of damage and missing items found at check-out across the operators running on our platform: furniture, mattresses, kitchen damage, missing items and extra cleaning. It is a starting point only. Change the input to your own number and the calculator uses that instead.
Fair wear and tear is not chargeable, so a share of what you find can never be billed. Some students also dispute successfully even when the evidence is good. 85% is what well evidenced operations settle at, not a ceiling.
No. Campus Pilot runs alongside your PMS, housing system or reservations spreadsheet. It reads your bookings and adds the operations layer: inspections, photos, asset pricing and billing.
It is priced per bed per month, with all features and all users included. See the pricing page for current per bed rates and volume tiers.
A live walkthrough of Campus Pilot on your own buildings, reservations and checklists. Live within a week.
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